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Daily Vehicle Inspection Report Form Template

Streamline Your Vehicle Checkups with an Easy-to-Use Template

Are you struggling to keep track of your vehicle's safety and maintenance? This Daily Vehicle Inspection Report Form Template helps fleet managers, drivers, and maintenance teams ensure vehicles are in top condition. By using this template, you can enhance safety, improve compliance with regulations, simplify maintenance tracking, reduce downtime, and foster team communication. Start optimizing your vehicle checks with our live template today!

Use this Template (FREE) Live Preview
Date of inspection
Driver/Inspector full name
Vehicle ID or unit number
Odometer reading
Inspection location
Seat belts operational
OK
Needs attention
Not applicable
Fire extinguisher present and charged
OK
Needs attention
Not applicable
Warning triangles or flares present
OK
Needs attention
Not applicable
Headlights operational
OK
Needs attention
Not applicable
Brake lights operational
OK
Needs attention
Not applicable
Turn signals operational
OK
Needs attention
Not applicable
Windshield wipers and washer working
OK
Needs attention
Not applicable
Tires appear serviceable
OK
Needs attention
Not applicable
Service brakes function correctly
OK
Needs attention
Not applicable
Parking brake holds
OK
Needs attention
Not applicable
Steering free of excessive play
OK
Needs attention
Not applicable
Engine oil level within range
OK
Needs attention
Not applicable
Coolant level within range
OK
Needs attention
Not applicable
No fluid leaks observed under vehicle
OK
Needs attention
Not applicable
Cargo or load secured (if applicable)
OK
Needs attention
Not applicable
Any defects noted
Yes
No
Describe defects (if any)
Vehicle safe to operate
Yes
No
Not sure
Inspector signature (type full name)
Signature date
I certify that this inspection is accurate and complete
Yes
No
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Paper art illustration depicting a vehicle inspection report with checklists and a clipboard for article on FormCreatorAI

When to use this form

Use this form at the start and end of each shift to log vehicle condition for delivery fleets, rentals, and service vans. Drivers record odometer, lights, tires, brakes, leaks, and photos, then sign off so maintenance can act fast. Fleet leads get a clear daily trail to spot trends and schedule repairs before breakdowns. For heavy-duty routes, pair it with the Truck inspection checklist form or the Straight truck pre-trip inspection form. After shop work, close the loop with a Mechanical inspection report form. If you also track consumables like oil, DEF, or straps, add the Daily truck inventory checklist form.

Must Ask Daily Vehicle Inspection Report Questions

  1. What are the vehicle ID, date, and starting and ending odometer readings?

    This ties the report to a specific unit and shift, and establishes mileage for maintenance intervals. Accurate readings help plan service and verify route logs.

  2. Are lights, brakes, steering, and tires operating correctly?

    These safety-critical systems determine if the vehicle can go on the road. Use the Pretrip inspection form as a reference when checking each item.

  3. Did you find any leaks, unusual noises, or dashboard warnings?

    Early signs of failure let you prevent breakdowns and schedule repairs sooner. Recording symptoms in plain language helps technicians diagnose faster.

  4. Attach photos of any damage, wear, or load securement issues.

    Images remove guesswork and speed approvals for repair or claims. They also create a timestamped condition record from shift to shift.

  5. Is the vehicle safe to operate, and what action do you recommend?

    A clear go/no-go decision reduces risk and keeps unsafe units off the road. Your recommendation triggers the right follow-up: continue service, limit use, or remove from service.

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