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Fire Door Inspection Form Template

Ensure Your Fire Doors Meet Safety Standards with This Template

Keeping your fire doors in top condition can be a challenge, especially if you manage a large property. This fire door inspection form template is designed for property managers and maintenance teams to efficiently track the status of fire doors, ensuring compliance and safety. With this template, you can simplify your inspections, maintain clear records, and easily conduct annual fire door audits, ensuring you are prepared for fire safety inspections. Plus, it features WCAG-aligned labels for accessibility. Start using the live template to enhance your inspection process.

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Inspection reference ID
Inspector full name
Company or organization
Inspector email
Inspector phone
Inspection date
Site or building name
Area or address (e.g., wing, corridor)
Floor or level
Door location or room
Door ID or label present
Yes
No
Not applicable
Unable to verify
Fire door rating shown on label (minutes)
20
30
45
60
90
120
Unknown
Not applicable
Door type
Single leaf
Double leaf (pair)
Double leaf with unequal leaves
Other/unknown
Vision panel present
Yes
No
Not applicable
Certification label or plug is intact and legible
Yes
No
Not applicable
Unable to verify
Door leaf and frame are free from damage, holes, or warping
Yes
No
Not applicable
Unable to verify
Gaps at sides and top are within 2-4 mm when closed
Yes
No
Not applicable
Unable to verify
Bottom or threshold gap is 10 mm or less (or per spec where smoke seals across threshold apply)
Yes
No
Not applicable
Unable to verify
Intumescent strips are present, continuous, and undamaged
Yes
No
Not applicable
Unable to verify
Smoke seals (if required) are present and make consistent contact
Yes
No
Not applicable
Unable to verify
Hinges: at least three, secure, appropriate, and with all screws fitted
Yes
No
Not applicable
Unable to verify
Self-closing device is fitted and operating correctly
Yes
No
Not applicable
Unable to verify
Door closes fully and latches from any opening angle without assistance
Yes
No
Not applicable
Unable to verify
Glazing (if present) is fire-rated with intact beads and seals
Yes
No
Not applicable
Unable to verify
No unapproved hold-open devices or door stops are fitted; approved devices release on alarm
Yes
No
Not applicable
Unable to verify
Frame to wall gap is appropriately fire-stopped and sealed
Yes
No
Not applicable
Unable to verify
Required fire door signage is fitted and legible on both sides (as required)
Yes
No
Not applicable
Unable to verify
Overall door condition
Poor
Below average
Average
Good
Exceptional
Overall compliance outcome
Pass
Conditional pass (minor remedials)
Fail
Not inspected
Items requiring remedial work (list defects and locations)
Photo references or report links (optional)
Additional comments (optional)
Recommended action priority
Immediate (life safety)
High (within 1 month)
Medium (within 3 months)
Low (monitor)
No action required
Inspector declaration: I confirm the information recorded is accurate to the best of my knowledge
Yes
No
Inspector name (printed)
Signature date
Responsible person name (optional)
Responsible person confirmation: I have received this inspection record
Yes
No
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Paper art illustration depicting a fire door inspection form template for FormCreatorAI article

When to use this form

Use this template when you need to assess life-safety doors in apartments, schools, hospitals, hotels, and offices. Run it for annual checks, after renovations, before an authority visit, or when tenants change. The form guides you through labels, closers, gaps, seals, and hardware, then produces a clear report with photos and pass/fail notes. Pair it with the Facility safety inspection checklist form to capture building-wide hazards, and route repairs via the Defect inspection report form. For a complete fire protection record, schedule this alongside the Emergency lighting inspection form so your logs stay aligned.

Must Ask Fire Door Inspection Questions

  1. What is the door and frame fire rating, and are labels present and legible?

    This confirms the assembly matches the wall rating and that labels are not painted over. It prevents mismatches that fail audits and keeps your asset inventory accurate.

  2. From any open position, does the door self-close and latch securely?

    Reliable closing and latching stop smoke and fire spread. If it fails, document the hazard with the Site safety inspection report form to escalate repairs.

  3. Are clearances around the door (jambs, head, and undercut) within code tolerances?

    Excessive gaps defeat the barrier, while tight spots can cause binding. Measuring and recording gaps supports a defensible report and helps maintenance set precise fixes.

  4. Are seals, glazing, and all hardware (hinges, closer, latch) intact and operating as intended?

    Seals and hardware are critical to performance under heat and pressure. Documenting worn parts speeds procurement and scheduling.

  5. Have there been any field modifications or damage that could void the listing?

    Unapproved holes, missing screws, cutouts, or non-listed parts can invalidate the assembly. Catching these early reduces liability and avoids costly rework.

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