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Landlord Rental Application Form Template

Streamline Your Tenant Screening Process with Our Application Template

Finding reliable tenants can be a challenge, and a thorough rental application is crucial to avoid headaches later. This template assists landlords, property managers, and apartment complexes in gathering essential tenant information efficiently, allowing you to make informed decisions quickly. With our landlord rental application form, you can ensure compliance with housing laws, streamline the screening process, and maintain organized records, all while delivering a positive applicant experience. Experience how simple tenant applications can be with our live template today.

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Property address applying for
Desired move-in date
Desired lease term
Month-to-month
6 months
12 months
18 months
24 months
Not sure/Other
Names of other occupants (if any)
Total number of occupants including you
1
2
3
4
5 or more
Full legal name
Date of birth
Employment status
Employed full-time
Employed part-time
Self-employed
Temporary/Contract
Student
Unemployed
Retired
Email
Phone
Current street address
City, State/Province, Postal code
Current landlord or property manager name
Landlord or manager phone
Reason for moving
How long have you lived at your current address?
Under 6 months
6-11 months
1-2 years
3-5 years
More than 5 years
Employer or school name
Monthly gross income (before taxes)
Other income sources (select all that apply)
Please Specify:
Will any animals reside in the unit (including assistance animals)?
Yes
No
Animal details (type, breed, size, age)
Number of vehicles
0
1
2
3
4 or more
Do you smoke or vape inside the home?
Yes
No
Have you been evicted in the past 7 years?
Yes
No
Have you been convicted of a felony in the past 7 years?
Yes
No
If you answered Yes to any of the above, please provide brief context
Have you declared bankruptcy in the past 7 years?
Yes
No
Emergency contact full name
Emergency contact phone
I authorize the landlord or agent to conduct credit, background, and rental history checks
Yes
No
Applicant signature (type full name)
Date signed
I certify that the information provided is true and complete to the best of my knowledge
Yes
No
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Paper art illustration depicting a rental application form with pens and decorative elements for a landlord guide.

When to use this form

When you need to screen applicants quickly and fairly for a single unit or an entire portfolio, this form helps you collect complete, comparable data. Use it when listing a new vacancy, re-leasing after turnover, or building a waitlist for upcoming openings. Add pre-screening with the Prospective tenant application form to filter out mismatches before scheduling showings. After someone applies, confirm rental history with the Tenant reference verification form to reduce risk and move faster on approvals. Individual landlords and property managers benefit from fewer back-and-forth emails, a clear audit trail, and consistent criteria. Applicants get a simple, mobile-friendly way to share income, history, and consent, so you can move from interest to lease with confidence.

Must Ask Landlord Rental Application Questions

  1. What is your current employment status and monthly income?

    This helps you confirm the applicant can afford the rent and reduces missed payments. Ask for employer details or recent pay stubs to verify.

  2. What is your rental history for the past 5 years, including landlord contacts?

    You spot patterns like on-time payments, evictions, or complaints. Accurate contacts make it easy to follow up and document references.

  3. When is your desired move-in date, and what lease term are you seeking?

    You align timelines and avoid gaps or rushed turnovers. It also helps you plan renewals and pricing.

  4. How many occupants and pets will live in the unit?

    You ensure compliance with occupancy limits and building rules. Clear details set expectations for pet deposits and maintenance.

  5. Do you consent to a credit and background check, including identity verification?

    You need written consent to run screenings and stay compliant. If you rent in New York City, the NYC Apartment rental application form covers local disclosures and fee rules.

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