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Student Information Sheet Template

Effortlessly Gather Student Details with This Template

Collecting important details about students can be a challenge, especially when trying to keep everything organized. Our Student Information Sheet Template helps you easily gather essential information like academic interests, grades, and previous schools. With this customizable template, you can streamline student data collection, improve communication with parents, and ensure that you capture all the necessary info for effective academic support. Explore this live template to simplify your student registration process.

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Student full name
Preferred name (if any)
Date of birth
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Home address line 1
City/Town
Postal/ZIP code
Parent/Guardian full name
Parent/Guardian phone
Parent/Guardian email
Relationship to student
Mother
Father
Legal guardian
Step-parent
Grandparent
Other
Please Specify:
Emergency contact full name
Emergency contact phone
Emergency contact relationship to student
Parent/Guardian
Relative
Family friend
Neighbor
Other
Please Specify:
Allergies (select all that apply)
None
Food
Medication
Environmental
Insect stings
Latex
Prefer not to say
Other
Please Specify:
Medical conditions or medications we should be aware of
Permission to administer basic first aid if needed
Yes
No
Current grade level or year
Pre-K/Kindergarten
Grade 1-5
Grade 6-8
Grade 9-12
Undergraduate
Graduate
Other
Please Specify:
Enrollment status
New student
Returning student
Transfer student
Exchange/Visiting
Other
Please Specify:
Primary language spoken at home
English
Spanish
Chinese
French
Arabic
Prefer not to say
Other
Please Specify:
Interpreter needed for school communications
Yes
No
Photo and media consent for school publications
Yes
No
Permission to participate in local/off-campus field trips
Yes
No
I acknowledge that the information provided is accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Name of person completing this form
Signature
Date
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Paper art illustration depicting a student information sheet template for FormCreatorAI article

When to use this form

Use this form before the first day of class, during new student intake, or when a learner transfers midyear. Teachers, counselors, office staff, and program leads use it to gather essentials in one place: names, contacts, health alerts, and learning needs. It speeds enrollment, guides seating and groupings, and prepares you to communicate with families from day one. For a deeper intake across courses or programs, pair it with the Student information collection form. To monitor progress over time, log updates in the Student data tracking sheet form. The result: fewer gaps, faster follow-up, and safer, more personalized support for each student.

Must Ask Student Information Sheet Questions

  1. Student full name and preferred name

    Using the legal name ensures records match transcripts and district systems. A preferred name shows respect and prevents confusion on rosters and communications.

  2. Grade level, homeroom/primary teacher, and student ID

    These fields route the form to the right team and tie responses to your student information system. Using standard values also keeps data consistent with the Student data collection form.

  3. Parent/guardian contact details and preferred way to reach you

    Getting the best phone, email, and contact window helps you reach families the first time. It reduces back-and-forth and speeds permission, scheduling, and urgent updates.

  4. Medical conditions, allergies, and two emergency contacts

    Health and safety details let staff respond quickly and appropriately. Listing two contacts provides a backup if one is unavailable.

  5. Academic strengths, challenges, accommodations, and tutoring interest

    This snapshot helps you plan supports, group work, and materials from week one. If a student needs extra help, you can connect them using the Tutor request form.

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