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Tenant Screening Form Template

Streamline Your Tenant Selection Process with This Template

Finding the right tenant can be a daunting task, especially amidst numerous applications. This Tenant Screening Form Template is designed to help landlords and property managers efficiently gather essential details from potential renters, ensuring you make informed decisions. You'll easily assess qualifications, validate references, and streamline your selection process, saving time while reducing rental risks. Plus, this form is fully customizable and includes WCAG-aligned labels for accessibility. Explore how this template can simplify your tenant screening today.

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Full legal name
Email address
Phone number
Date of birth
Current residential address
Preferred move-in date
Desired lease term
Month-to-month
6 months
12 months
18 months
24 months
Not sure
Number of intended occupants
1
2
3
4
5+
Do you have any pets?
Yes
No
Pet details (type, breed, weight) if any
Number of vehicles
0
1
2
3
4+
Current monthly rent amount (USD)
Current landlord or management contact phone
Reason for moving
Time at current address
Less than 6 months
6-11 months
1-2 years
3-5 years
More than 5 years
Employment status
Employed full-time
Employed part-time
Self-employed
Student
Unemployed
Retired
Current employer or primary income source
Monthly gross income (USD)
Other income sources (select all that apply)
Alimony/Child support
Government benefits
Investment income
Rental income
None
Other
Please Specify:
SSN or ITIN (optional)
Have you ever been evicted in the past 7 years?
Yes
No
Have you declared bankruptcy in the past 7 years?
Yes
No
Have you been convicted of a felony in the past 7 years?
Yes
No
Are there any outstanding judgments or collections?
Yes
No
Emergency contact full name
Emergency contact phone
Preferred contact method
Email
Phone call
Text message
How did you hear about this rental?
Online listing
Property website
Social media
Referral
Drive-by/signage
Other
Please Specify:
I certify that the information provided is accurate and complete
True
False
Electronic signature (type your full name)
Signature date
I authorize the landlord or agent to obtain a credit and background report
Yes
No
{"name":"Full legal name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full legal name, Email address, Phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration representing a tenant screening form template for FormCreatorAI article

When to use this form

Use this form when you need to evaluate rental applicants quickly and fairly. Landlords, property managers, and leasing agents benefit during open houses, virtual tours, or when leads arrive from listing sites. It centralizes income, employment, rental history, and consent so you can compare applicants side by side. For early-stage interest, pair it with the Pre tenancy application form, then verify past tenancies with a Rental reference form. In practice, it is ideal for screening a roommate group for a downtown 2BR, a relocating nurse on a tight timeline, or a student with limited history. The outcome: faster approvals and fewer costly turnovers.

Must Ask Tenant Screening Questions

  1. What is your current employer, role, and monthly take-home pay?

    Income and job stability show ability to meet rent and absorb unexpected costs. Ask for recent pay stubs or an offer letter so you can verify and apply your income-to-rent criteria consistently.

  2. Do you authorize a credit and background check, and what is your estimated credit score range?

    Clear consent protects you and supports fair, consistent screening; the score and report predict on-time payments. If you operate in Texas, align disclosures with the Texas association of realtors residential lease application form .

  3. Where have you lived for the past three years, and may we contact those landlords?

    Rental history reveals stability, cleanliness, and payment behavior across different properties. You can confirm dates and condition notes with a Residence verification form.

  4. Have you ever been evicted, broken a lease, or paid rent more than 30 days late?

    Direct disclosure surfaces risks early and gives applicants space to explain circumstances or remedies. It helps you set clear terms, such as a co-signer or higher deposit, when allowed by law.

  5. How many occupants will live in the unit, and do you have any pets, service animals, or smoking habits?

    Occupancy and animal details ensure fit with property rules and local limits, and help plan for pet rent or accommodations. Clarity here avoids disputes and reduces wear-and-tear surprises after move-in.

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