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Vehicle Cleaning Checklist Form Template

Streamline Your Vehicle Cleaning Process with a Reliable Checklist

Do you struggle to keep your vehicles spotless and well-maintained? Our Vehicle Cleaning Checklist Form Template is designed for car rental agencies and detailers who want to streamline their cleaning process and ensure no detail is overlooked. This template helps you maintain a high standard of cleanliness, save time during inspections, and enhance customer satisfaction while ensuring WCAG-aligned labels for accessibility. Use this checklist to create consistency across your team, prevent costly oversights, and elevate your service quality. Explore the live template now.

Use this Template (FREE) Live Preview
Service date
Work order ID
Technician full name
Service location
Customer name
License plate / registration
Vehicle make
Vehicle model
Color
Odometer reading
Vehicle type
Please Specify:
Pre-existing damage observed
Yes
No
Not applicable
Describe any damage or concerns
Personal items removed or secured
Yes
No
Not applicable
EV or hybrid high-voltage system present
Yes
No
Not sure
Pre-rinse completed
Yes
No
Not applicable
Hand wash completed
Yes
No
Not applicable
Wheels and tires cleaned
Yes
No
Not applicable
Bug and tar removal performed if needed
Yes
No
Not applicable
Door jambs cleaned
Yes
No
Not applicable
Exterior glass cleaned and streak-free
Yes
No
Not applicable
Drying completed and water spots checked
Yes
No
Not applicable
Protection applied
None
Spray sealant
Wax
Ceramic topper
Not applicable
Final exterior inspection passed
Yes
No
Trash removed
Yes
No
Not applicable
Seats and carpets vacuumed
Yes
No
Not applicable
Floor mats cleaned
Yes
No
Not applicable
Dashboard, console, and door panels wiped
Yes
No
Not applicable
Interior glass cleaned and streak-free
Yes
No
Not applicable
Air vents dusted
Yes
No
Not applicable
Plastics and trim protected (if appropriate)
Yes
No
Not applicable
Odor neutralizer applied if needed
Yes
No
Not applicable
Final interior inspection passed
Yes
No
If polish or wax applied, note product used
Additional services performed
Overall exterior quality
Poor
Below average
Average
Good
Exceptional
Overall interior quality
Poor
Below average
Average
Good
Exceptional
Notes and observations
Technician signature
Completion date
Vehicle ready for customer handover
Yes
No
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Paper art illustration featuring a vehicle cleaning checklist template and related tools for vehicle maintenance.

When to use this form

Use this template when you turn cars around between rentals, prep dealer deliveries, or clean company fleet vehicles on a set schedule. It guides techs through interior, exterior, and disinfection steps so nothing gets missed, and it captures photos and notes for proof of work. If your shop already relies on the Workplace housekeeping checklist form to keep facilities tidy, this gives you the same discipline at the vehicle level. When cleaners spot damage, worn tires, or broken accessories, they can flag it for follow-up with a Maintenance report form. It also helps car-share teams and mobile detailers document work on-site. The result: faster handoffs, consistent standards across locations, and a clean, safe vehicle for the next driver.

Must Ask Vehicle Cleaning Checklist Questions

  1. What is the vehicle ID (plate or unit number) and the current odometer reading?

    This links the clean to a specific asset and mileage, so you can verify schedules and track trends. It also supports accountability and accurate records across teams and locations.

  2. Which interior areas did you clean and inspect (select all that apply)?

    A structured list (seats, mats, cargo area, vents, cup holders) reduces missed spots and guesswork. It shows exactly what was done, which helps quality checks and training.

  3. Are there stains, odors, or damage that need extra treatment or maintenance?

    Flagging issues early lets you schedule rework or repairs before handoff. This protects customer satisfaction and cuts costly returns or do-overs.

  4. Which exterior tasks were completed (wash, wheels/tires, glass, bug/tar removal)?

    Breaking the exterior into tasks creates repeatable results and clear standards. It helps prevent streaks, water spots, and overlooked details.

  5. Did you disinfect high-touch points and attach before/after photos?

    Photo proof makes quality visible and speeds approvals. A disinfection log supports health policies and provides evidence during audits.

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