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Hotel Maintenance Checklist Form Template

Streamline Your Hotel's Maintenance Tasks Effortlessly

Keeping your hotel in top shape can feel overwhelming, especially with numerous maintenance tasks to juggle. This hotel maintenance checklist template helps hotel managers and staff ensure everything runs smoothly and stays guest-ready. From scheduling routine maintenance and tracking service requests to identifying urgent repairs and maintaining cleanliness standards, this template covers all essential areas. Plus, it's customizable to fit your unique operations and is WCAG-aligned for accessible use. Try the live template now for hassle-free hotel upkeep!

Use this Template (FREE) Live Preview
Hotel or property name
Room or area inspected
Inspection date
Inspector full name
Inspector role or department
Smoke detector operates when tested
Yes
No
Not applicable
Carbon monoxide detector operates when tested
Yes
No
Not applicable
Sprinkler heads are unobstructed
Yes
No
Not applicable
A tagged fire extinguisher is present in this area
Yes
No
Not applicable
Emergency exit route map is posted
Yes
No
Not applicable
Emergency lighting is functional
Yes
No
Not applicable
Entry door and lock operate correctly
Yes
No
Not applicable
Room light fixtures and bulbs are operational
Yes
No
Not applicable
HVAC system operates as intended
Yes
No
Not applicable
Windows operate correctly
Yes
No
Not applicable
Electrical outlets and USB ports function correctly
Yes
No
Not applicable
Furniture is stable
Yes
No
Not applicable
Toilet flushes properly
Yes
No
Not applicable
Sink and faucet function correctly
Yes
No
Not applicable
Shower or tub functions correctly
Yes
No
Not applicable
Caulking and grout are intact
Yes
No
Not applicable
Refrigerator cools properly
Yes
No
Not applicable
Microwave heats properly
Yes
No
Not applicable
GFCI outlet tests and resets correctly
Yes
No
Not applicable
Corridors are free of obstruction
Yes
No
Not applicable
Exit signs are illuminated
Yes
No
Not applicable
Exterior lighting at entrances is functional
Yes
No
Not applicable
Walkways and parking areas are free of trip hazards
Yes
No
Not applicable
Overall condition of the inspected space
Poor
Fair
Good
Very good
Excellent
Were any issues found?
Yes
No
Describe issues and required actions
Repair priority level
Low
Medium
High
Urgent
Assigned to (team or person)
Target completion date
I certify the information provided is accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration featuring a hotel maintenance checklist with various tasks and tools for efficient upkeep.

When to use this form

Use this form when you need consistent, documented checks across rooms, public areas, and back-of-house spaces. It helps your engineers and housekeeping leads run daily rounds before check-in, log guest-reported issues, and complete seasonal preventive tasks after storms or outages. For airflow, temperature, and noise verification, pair it with the HVAC Balance report form. For storerooms, docks, and kitchens, apply the Workplace housekeeping checklist form to keep support areas safe while you fix equipment. Use it for post-renovation punch lists, room turnover QC, and reopening closed floors; night staff can record hazards for the day crew. You get faster triage, fewer breakdowns, and clear records for audits and brand standards.

Must Ask Hotel Maintenance Checklist Questions

  1. What room or area, and which asset ID, are you inspecting or repairing?

    Precise location and asset details let you dispatch the right tech fast and avoid duplicate tickets. They also create a service history for each item, so you can spot repeat failures and plan replacements.

  2. What issue type and severity level did you find?

    Classifying problems (safety, guest-facing, or routine) helps you triage, protect guests, and meet SLAs. If the problem involves cleanliness or fixtures, route a copy to housekeeping with the Bathroom cleaning checklist form.

  3. Is the space occupied, and is entry authorized now?

    This protects guest privacy and prevents failed visits. It also helps the front desk coordinate access and set out-of-order status if needed.

  4. What measurements or test results did you record?

    Objective data such as voltage, water pressure, GFCI tests, or supply/return temps prove the fix and speed later troubleshooting. Standard values also make it easier to compare rooms and seasons.

  5. What corrective action did you take, which parts were used, and how long did it take?

    Documenting actions and parts supports warranty claims, inventory control, and cost reporting. Duration and follow-up tasks help you schedule preventive work and cut mean time to repair.

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