Free Vehicle Purchase Order Form Template

Struggling to keep your vehicle transactions organized? This vehicle purchase order form template is designed for auto dealers and businesses to streamline their purchase processes. With this customizable template, you can ensure clarity and compliance, track buyer details, calculate totals effortlessly, and save time on administrative tasks. Plus, you can easily adapt it to your specific needs. Experience the convenience of an intuitive, user-friendly design by trying the template today.

When to use this form

Use this form whenever you need a signed buyers order that locks in price, terms, and vehicle details. It helps franchise and independent dealers, small lots, brokers, and fleet managers finalize a deal before funding or titling. It also suits private-party sales where you want a clear paper trail. Capture the agreed price, taxes and fees, add-ons, trade-in values, and delivery dates to avoid disputes. For accuracy, verify the VIN with a VIN Verification form and record trade-in condition with a Vehicle evaluation form. If you are documenting a used sale end-to-end, pair your order with a Used car sales form.

Must Ask Vehicle Purchase Order Questions

What are the full legal names and contact details for buyer and seller?
This identifies the contracting parties for titling, taxes, and lender checks. Accurate info prevents delays and helps you reach people if terms change.
What are the vehicle details: year, make, model, trim, VIN, and current mileage?
These fields pin down the exact unit and protect you from model or option mix-ups. If it is a collectible, attach a Classic car appraisals form to support the price.
What is the out-the-door price with an itemized breakdown (vehicle price, options, doc fee, taxes, title, registration)?
Itemization shows how you reached the total and reduces disputes at delivery. Lenders also require this detail to approve funding.
Is there a trade-in? List its VIN, payoff amount, lienholder, allowance, and condition notes.
Clear trade data makes your net price correct and avoids surprise negative equity. It also tells the title clerk what to pay and where.
What are the payment and delivery terms: deposit, financing source, APR and term, due at signing, and delivery date?
Spelling this out sets expectations and timelines for both sides. It helps you schedule inspections, insurance, and DMV work.

More Forms

Question		Response
Purchase order number		This is a test
Order date		2025-10-15T00:00:00.000Z
Sales channel		Phone
Buyer full name		John Smith
Buyer email		[email protected]
Buyer phone		555 555 5555
Mailing address		This is a test
Date of birth		2025-10-15T00:00:00.000Z
Driver license number		This is a test
Co-buyer full name (optional)		John Smith
Co-buyer email (optional)		[email protected]
Co-buyer phone (optional)		555 555 5555
Will there be a co-buyer?		Yes
Dealership or seller business name		This is a test
Salesperson name (optional)		This is a test
Seller email		[email protected]
Seller phone		555 555 5555
Vehicle Identification Number (VIN)		This is a test
Year		This is a test
Make		This is a test
Model		This is a test
Trim (optional)		This is a test
Exterior color		This is a test
Odometer reading		This is a test
Stock number (optional)		This is a test
Vehicle condition		New
Vehicle price		This is a test
Trade-in allowance (if any)		This is a test
Rebates or incentives (if any)		This is a test
Fees and charges (doc, registration, etc.)		This is a test
Taxes		This is a test
Deposit amount (if any)		This is a test
Total purchase price		This is a test
Balance due at delivery		This is a test
Deposit received?		No
Payment method		Credit card
Down payment amount		This is a test
Financing lender name (if applicable)		This is a test
Financing term in months (if applicable)		This is a test
Estimated APR (if applicable)		This is a test
Optional products selected (if any)		Extended service contract
Trade-in VIN		This is a test
Trade-in year/make/model		This is a test
Trade-in odometer reading		This is a test
Lienholder name (if any)		This is a test
Current payoff amount (if any)		This is a test
Will you trade in a vehicle?		Yes
Delivery method		Pick up at dealership
Requested delivery date		2025-10-15T00:00:00.000Z
Delivery address (if not pickup)		This is a test
Documentation preference		Printed
Title and registration handling		Not applicable
I have reviewed and agree to the purchase terms and disclosures		No
Buyer signature		This is a test
Buyer printed name		This is a test
Buyer signature date		2025-10-15T00:00:00.000Z
Co-buyer signature (optional)		This is a test
Co-buyer printed name (optional)		This is a test
Co-buyer signature date (optional)		2025-10-15T00:00:00.000Z
I confirm the information provided is true and accurate to the best of my knowledge		No
Special instructions or comments (optional)		This is a test

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Vehicle Purchase Order Form Template

Streamline Vehicle Purchases with Our Customizable Template

When to use this form

Must Ask Vehicle Purchase Order Questions

More Forms

Unlock hundreds more featuresSave your Form to the DashboardView and Export ResultsUse AI to Create Forms and Analyse Results

Vehicle Purchase Order Form Template

Streamline Vehicle Purchases with Our Customizable Template

When to use this form

Must Ask Vehicle Purchase Order Questions

More Forms

Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results