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Fire Alarm Inspection Report Template Form

Streamline Your Fire Safety Inspections with This Essential Template

Documenting fire alarm inspections can be a daunting task, especially without a reliable and efficient system. This fire alarm inspection report template is designed for fire departments and safety compliance officers, ensuring a comprehensive record of inspections and system functionality. Easily track deficiencies, maintain communication with building owners, and enhance your reporting accuracy, all while promoting fire safety standards. Explore our live template to simplify your reporting process.

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Date of inspection
Site name
Site address
On-site contact name
On-site contact phone
Technician name
Occupancy type
Fire alarm control panel make and model
Control panel location
System type
Conventional
Addressable
Combination
Voice evacuation
Wireless
Other/Unknown
Secondary power (batteries) in service and within date
Pass
Fail
Not applicable
Total initiating devices tested today
Components present (check all that apply)
Please Specify:
Control panel displays normal condition at start
Pass
Fail
Not applicable
Devices are unobstructed and accessible
Pass
Fail
Not applicable
Device labeling and location identifiers are legible
Pass
Fail
Not applicable
Wiring and terminations appear secure with no visible damage
Pass
Fail
Not applicable
Manual pull station activates alarm and restores properly
Pass
Fail
Not applicable
Sample of smoke detectors activate alarm and reset properly
Pass
Fail
Not applicable
Waterflow switch alarm time within 90 seconds
Pass
Fail
Not applicable
Valve supervisory switch generates supervisory signal
Pass
Fail
Not applicable
Duct detector activates and required shutdowns occur
Pass
Fail
Not applicable
Notification appliances provide adequate audibility and visibility
Pass
Fail
Not applicable
System is monitored by a supervising station
Yes
No
Monitoring company name
Alarm signal successfully transmitted to supervising station during test
Pass
Fail
Not applicable
Any devices or circuits impaired or out of service
Yes
No
Describe deficiencies observed
Was the system left in normal condition at completion
Yes
No
Overall system condition
Poor
Fair
Good
Very good
Excellent
Next periodic test due date
Recommended priority for corrective actions
High
Medium
Low
Customer representative name
Report delivery email
Technician signature
Date signed
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Paper art illustration displaying a fire alarm inspection report template for FormCreatorAI article

When to use this form

Use this form whenever you need a documented check of a building's fire alarm system for code, insurance, or tenant safety. It suits facility managers, fire protection contractors, and safety officers working on quarterly, semiannual, or annual tests, post-repair verifications, or pre-occupancy sign-offs. Capture panel condition, device tests (pull stations, horns/strobes, smoke and heat detectors), power supplies, and communication paths, then log deficiencies and corrective actions. If you also audit extinguishers, egress, and housekeeping, pair it with the Fire safety inspection checklist form. For construction or remote sites, record site conditions alongside alarm findings using the Site inspection form. The result is a clear, time-stamped record you can share with the AHJ and your insurer.

Must Ask Fire Alarm Inspection Report Questions

  1. What property and occupancy are you inspecting (name, full address, and areas covered)?

    This sets the scope so you can match findings to the exact building and floors, avoiding mix-ups. Clear location data also supports trend analysis and AHJ review.

  2. Which codes and test frequency apply (NFPA 72 or local ordinance), and what are the inspection date and time?

    Stating the standard and interval shows you followed the right procedure. Date and time stamps prove periodic compliance during audits and renewals.

  3. Which system components were tested and what were the results (panel, annunciators, initiating devices, notification, power, monitoring), including any detector sensitivity readings?

    Component-level results prevent gaps and speed troubleshooting when issues recur. Recording measurements backs manufacturer requirements and code thresholds.

  4. What troubles, impairments, or deficiencies did you find, what is the risk level, and what corrective action and due date are assigned?

    Clear deficiency tracking drives timely fixes and prioritization. You can coordinate follow-up work alongside broader hazards documented in the Site safety inspection report form.

  5. Who performed and verified the test (technician name, license, company), who was notified (owner/AHJ/monitoring), and are signatures captured?

    Accountability improves trust and acceptance by insurers and authorities. Signatures and license details reduce back-and-forth and speed approvals.

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