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Personal Training Consultation Questionnaire Form Template

Optimize Your Client Onboarding with This Essential Template

Are you struggling to collect meaningful information from your personal training clients? This template is designed to help personal trainers efficiently gather essential details, set achievable fitness goals, and address potential exercise-related injuries. With this personal training questionnaire, you'll streamline your onboarding process, ensure a tailored training experience, and build strong client relationships. Plus, it's easy to use and fully customizable to fit your needs. Explore the live template to simplify your client intake today.

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Preferred contact method
Email
Text message
Phone call
Any
Age range
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
What are your primary fitness goals?
Lose weight/fat
Build muscle/strength
Improve endurance/cardio
Increase mobility/flexibility
Improve overall health
Sport-specific performance
Rehabilitation/support post-injury
Energy/stress management
Other
Please Specify:
In a few words, what would success look like for you over the next 3-6 months?
Preferred training format
One-on-one
Partner/duo
Small group (3-5)
Virtual/online
No preference
Preferred training location
In-person at gym/studio
In-person outdoors
In-home
Virtual/online
No preference
Have you been told by a healthcare professional that you have a heart condition or high blood pressure?
Yes
No
Do you experience chest pain, dizziness, or fainting during physical activity?
Yes
No
Do you have any current injuries or pain that affect your ability to exercise?
Yes
No
Are you currently pregnant or within 6 months postpartum?
Yes
No
Please list any relevant medical conditions, injuries, or medications we should be aware of.
How many days per week do you currently exercise for 20+ minutes?
0
1-2
3-4
5+
What are your biggest barriers to being active right now?
Time
Motivation
Confidence
Injury/pain
Cost
Childcare
Access to facility/equipment
Not sure
How likely are you to start training within the next 30 days?
Very unlikely
Unlikely
Neutral
Likely
Very likely
Preferred consultation date
Preferred consultation format
Phone
Video call
In-person
No preference
Signature
I consent to be contacted and for my information to be used for this consultation.
Yes
No
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paper art illustration depicting a personal training consultation questionnaire form with checkboxes and blank fields

When to use this form

Use this form before a trial session, discovery call, or when onboarding a new or returning client. You gather goals, health history, and schedule so you can design a safe plan and propose a clear next step. If the client is ready to move forward, send your Personal training client intake form for waivers and contact details. When you need baseline metrics first, add a Fitness assessment form before the first workout. You benefit from shorter consults, fewer surprises, and cleaner notes; clients get confidence, realistic expectations, and a start date.

Must Ask Personal Training Consultation Questionnaire Questions

  1. What are your top three fitness goals and your target timeline?

    This clarifies outcomes and urgency, so you can set realistic milestones. It helps you choose the right training split, progressions, and metrics to track.

  2. Do you have any injuries, medical conditions, or medications we should consider?

    Safety is the foundation of a good program and helps you decide on modifications or clearances. Knowing risks lets you adjust volume, intensity, or exercise selection before day one.

  3. What is your current activity level and training history, including movements you enjoy or avoid?

    A clear baseline prevents undertraining or burnout in the first month. It also reveals quick wins you can reinforce to build momentum.

  4. When are you available to train, and what session length and frequency fit your week?

    Scheduling around real life improves adherence and reduces cancellations. With firm time blocks, you can reserve space, plan recovery, and set expectations.

  5. How do you prefer coaching and accountability (in person, online, or hybrid), and how often should we check in?

    Matching format and cadence keeps clients engaged between sessions. If they want structured updates, pair the plan with a Weekly check-in form to keep accountability consistent.

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