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Supplier Audit Checklist Form Template

Streamline Your Supplier Evaluations with Our Checklist

Handling suppliers can be tricky, especially when ensuring quality and compliance. This Supplier Audit Checklist Template is designed for account managers and procurement teams seeking to thoroughly evaluate their suppliers' products, services, and administrative processes. By using this template, you can identify risks, enhance supplier performance, and ensure adherence to standards, all while saving time and reducing oversight errors. Start improving your vendor assessments effortlessly with our accessible, easy-to-use checklist.

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Legal business name
Primary contact full name
Contact email
Site address for audited location
Company website
Audit date
Audit type
Initial qualification
Routine surveillance
Re-audit
For-cause/special
Follow-up verification
Type of supplier
Manufacturer
Distributor
Service provider
Contractor
Subcontractor
Other
Please Specify:
Primary products/services supplied
Certifications held
Please Specify:
Valid business license available for review
Yes
No
Not applicable
Unknown
Insurance certificates are current
Yes
No
Not applicable
Unknown
Sanctions/denied party screening is performed
Yes
No
Not applicable
Unknown
Anti-bribery and anti-corruption policy is documented
Yes
No
Not applicable
Unknown
Data protection/privacy policy is documented
Yes
No
Not applicable
Unknown
Documented quality management system is in place
Yes
No
Not applicable
Unknown
In-process quality checks are performed
Yes
No
Not applicable
Unknown
Final inspection and testing are conducted
Yes
No
Not applicable
Unknown
Nonconformity and corrective action process is defined
Yes
No
Not applicable
Unknown
Traceability is maintained for materials and products
Yes
No
Not applicable
Unknown
Current capacity meets our forecasted demand
Yes
No
Unknown
Standard lead time (days)
Preventive maintenance program is implemented
Yes
No
Not applicable
Unknown
Subcontractors are used for the supplied scope
Yes
No
Unknown
Safety management system is in place
Yes
No
Not applicable
Unknown
Recordable incidents in the last 12 months
0
1-2
3-5
More than 5
Unknown
Environmental permits are current
Yes
No
Not applicable
Unknown
Supplier code of conduct is in place
Yes
No
Not applicable
Unknown
Child and forced labor are prohibited by policy and practice
Yes
No
Unknown
Working hours and wages meet legal requirements
Yes
No
Unknown
Access control practices are implemented
Yes
No
Not applicable
Unknown
Confidentiality/NDAs are in place with employees and suppliers
Yes
No
Not applicable
Unknown
Average on-time delivery performance (last 6 months)
Below 80%
80-89%
90-94%
95-97%
98-100%
Unknown
Key observations and findings
Documents provided for review
Please Specify:
Audit recommendation
Approve
Conditional approval (action plan required)
Do not approve
Re-audit required
Pending additional evidence
Authorized representative full name
Signature (type your name)
Signature date
I confirm that the information provided is accurate and complete
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration highlighting a supplier audit checklist form with various document icons and organizational elements

When to use this form

Use this form when you onboard a new supplier, renew a contract, or add a critical part to your BOM. It helps procurement, quality, and compliance teams validate capacity, quality controls, and risk safeguards. Run it during quarterly reviews to catch slippage in delivery, defects, or documentation before it hurts your line. If you plan a plant visit, pair it with the Site inspection form to log facility and safety findings. For high-risk categories, confirm financial stability with the Financial audit checklist form. After joint meetings with the vendor team, summarize field notes with the Customer visit report form. The result: clear pass/fail criteria, action items, and a defensible approval decision.

Must Ask Supplier Audit Checklist Questions

  1. Which quality certifications and management systems do you maintain (e.g., ISO 9001, IATF 16949), and can you share current certificates?

    This verifies process discipline and independent validation. Up-to-date certificates reduce audit time and signal operational maturity.

  2. What are your 12-month on-time delivery rate, defect rate (PPM), and average lead time for the parts we will buy?

    Hard metrics set clear performance baselines and reveal risk trends early. History by part or family supports realistic SLAs and inventory planning.

  3. How do you manage material traceability and change control, including notification of engineering or supplier changes?

    Strong traceability limits recall exposure and speeds root-cause analysis. A defined change process protects fit, safety, and regulatory compliance.

  4. What business continuity measures do you have (backup tooling, alternate sites, dual sourcing), and how often do you test them?

    Resilience plans reduce supply shocks from disasters or shortages. Testing frequency shows the plans are actionable, not just on paper.

  5. Do you comply with labor, environmental, and ethical sourcing standards (e.g., REACH, RoHS), and can you provide evidence?

    Proof of compliance protects your brand and meets customer and regulatory demands. Documentation makes audits repeatable across regions and product lines.

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