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Camp Liability Waiver Form Template

Protect your camp and ensure safety with our waiver form

As a camp organizer, ensuring safety while managing liability can be overwhelming. Our Camp Liability Waiver Form Template helps you streamline this process, providing peace of mind for both you and the parents. By using this template, you can clearly outline participant responsibilities, protect your camp from potential legal issues, and facilitate smooth registrations, all while maintaining compliance with legal standards. Experience how simple it is to customize and implement this essential form-explore the live template today!

Use this Template (FREE) Live Preview
Camp or program name
Session start date
Session end date
Participant full name
Participant date of birth
Participant address
Parent/guardian full name
Parent/guardian phone
Parent/guardian email
Emergency contact full name
Relationship to participant
Emergency contact phone
Known allergies
Medical conditions
Current medications (name and dosage)
Dietary restrictions
Health insurance provider
Policy or member number
Please confirm the following
I understand that camp activities may involve risks of injury or property loss.
I accept responsibility for assessing the participant's fitness to participate.
I agree to follow all camp rules and staff instructions.
I will disclose any changes to health or medications before participation.
I certify that the information provided in this form is true and complete.
Consent to emergency medical treatment if deemed necessary by staff
Yes
No
Release of liability and waiver of claims against the camp and its staff
Yes
No
Optional consents (select any you approve)
I consent to photo and video of the participant for camp use.
I consent to transportation for off-site camp activities.
I consent to administration of over-the-counter medications per label directions.
I acknowledge the camp code of conduct and policies
Yes
No
I am completing this form as
I am the participant
I am the parent or legal guardian of the participant
Name of person providing consent (type full legal name)
Date of signature
I have read, understand, and agree to the terms of this liability waiver
Yes
No
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Paper art illustration depicting a camp liability waiver form for FormCreatorAI article

When to use this form

Use this waiver for day and overnight programs, sports clinics, and family campouts. It explains risks, captures medical and emergency details, and secures consent before check-in. You set clear expectations for activities like swimming, ropes, hiking, and target sports, while keeping a signed record for each participant. Directors, counselors, and risk managers benefit from faster registrations and fewer disputes. For general outings or off-site events, you may also reference the Release and waiver of liability form. If your program includes trail rides, pair this with the Horseback riding waiver form. Camps that run riflery or clay shooting should also use the Shooting waiver form.

Must Ask Camp Liability Waiver Questions

  1. What is the participant's full name, date of birth, and contact information?

    Accurate identity details tie each signature to the right person in your roster and attendance logs. Date of birth also confirms whether the person is a minor, which affects consent requirements.

  2. If the participant is a minor, do you (parent/guardian) consent to participation and accept responsibility for emergency decisions?

    Explicit parental consent and signature make your records clearer and more enforceable. It also guides staff on who can authorize treatment when time is critical.

  3. What medical conditions, allergies, medications, and insurance details should we know?

    This information helps you plan safe activities and reasonable accommodations. It also gives staff what they need to brief EMS and contact insurers if an incident occurs.

  4. Who should we contact in an emergency, and what are their phone numbers and relationship?

    Complete emergency contacts reduce response time when something happens. Clear relationships help staff reach an authorized adult without confusion.

  5. Do you understand the specific risks of listed activities and agree to the liability release and indemnification?

    Stating risks in plain language sets expectations and documents informed consent, which reduces disputes. If your camp includes structured workouts, see the Fitness waiver form for language tailored to strength or cardio sessions.

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