Childcare Center Pre-Registration Form Template
Streamline Your Childcare Enrollment Process with Ease
Managing enrollment for your childcare center can be overwhelming, especially with the paperwork involved. This pre-registration form template is designed to help you simplify the process, making it easier for parents to enroll their children. You'll benefit from quick data collection, reduced administrative time, and improved parent satisfaction, ensuring a smooth start for every child. With WCAG-aligned labels, it's also accessible for all users. Feel free to explore the live template to see how it works for you.
When to use this form
Use this pre-registration form when families are exploring placement for an infant, toddler, or preschooler and you need key details before offering a spot. It helps your team manage waitlists, seasonal enrollment, and staffing for new classrooms. Collect the child's age, preferred start date, weekly schedule, and any health needs to confirm availability and plan a tour. Once a spot opens, move qualified families to the Daycare application form. For preschool programs, you can collect class-specific info next with the Preschool enrollment form.
Must Ask Childcare Center Pre-Registration Questions
- Child's full legal name and date of birth
You place the child in the right age group and meet licensing ratios. Accurate legal name also keeps records, billing, and communication consistent.
- Requested start date and weekly care schedule (days and drop-off/pickup times)
This lets you confirm space by classroom and plan staffing coverage. It also sets expectations early so families understand your availability and waitlist options.
- Primary guardians' contact details and authorized pick-up list
You need clear contacts for urgent updates, billing, and daily messages. The names should match your Check in out form process to keep arrivals and departures secure.
- Medical needs, allergies, medications, and dietary restrictions
Capturing risks now helps you plan care, meals, and emergency responses. If the family enrolls, you can gather full details with the Daycare medical form.
- Program interest (infant, toddler, preschool, or after-school) and care type (full- or part-time)
This guides your follow-up and ensures families get the right packet and tour. For after-school interest, align your pickup flow with the After school care sign out sheet form.
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