Vehicle Information Request Form Template
Streamline Your Car Dealership's Customer Engagement
If you're struggling to gather vital customer information about potential car buyers, our Vehicle Information Request Form Template is here to help. Designed specifically for car dealerships, this template simplifies the data collection process, enhancing customer engagement and improving lead quality. You can effortlessly capture details on vehicle preferences, contact info, and financing needs, streamline follow-ups, and boost your sales efficiency-all while ensuring a user-friendly experience that includes WCAG-aligned labels. Try the live template to see how it works for your dealership.
When to use this form
Use this vehicle information form to collect exact vehicle details from shoppers and staff. It is ideal for dealers capturing questions from a vehicle description page (VDP), fleet managers checking specs, or private sellers replying to buyers. Ask for the unit, the info needed (features, price, photos), and how to reply. This keeps messages organized and speeds quotes, availability checks, and test-drive scheduling. If a buyer wants proof of the identification number, pair the request with the VIN Verification form. When price depends on market data, add a link to the Vehicle valuation form for a quick estimate. If the shopper mentions a trade-in, log their current vehicle so you can build an accurate deal sheet.
Must Ask Vehicle Information Request Questions
- Which vehicle are you asking about (year, make, model, trim, and VIN or stock number)?
This pins down the exact unit so you can supply correct packages, mileage, and availability. It prevents follow-ups caused by similar trims or duplicate listings.
- What specific information do you want us to provide (features, condition, price, or availability)?
Clear requests let you tailor the reply and cut unnecessary back-and-forth. Shoppers get only the details they care about, which improves conversion.
- How should we contact you and when is the best time?
Contact preference and timing boost reach rates and reduce missed calls. It also shows respect for the shopper's schedule, building trust.
- Are you considering a trade-in for this purchase?
Trade-ins change the out-the-door price and payment options. For a fuller estimate, direct the shopper to the Vehicle appraisal form.
- What is your ZIP code or delivery location?
Taxes, title, incentives, and delivery fees vary by location; this lets you quote the real total. It also helps you route the lead to the nearest store or team.
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